Free Accounting Software for Transport Companies
Running a transport or trucking business is hard enough without paying for separate accounting software. worxTMS includes a full accounting system, FrontAccounting, at no extra cost. Manage invoicing, customer payments, expenses, VAT and reports in the same system you use to run your loads, trucks and drivers.
Why transport companies need accounting that's connected to their loads
In most small transport businesses, the loads are managed in one place and the accounts in another. Waybills, PODs and invoices end up spread across WhatsApp, email, spreadsheets and paper. Invoices go out late, PODs get lost, and customers delay payment because the paperwork doesn't match.
With worxTMS, your transport management system and your accounting system work together. A delivered load becomes an invoice in one click, and the invoice and POD go to your customer together.
What's included in the free accounting system
- Sales: customers, invoices, credit notes, customer payments and customer statements
- Purchases: suppliers, supplier bills and payments for fuel, tyres, repairs and subcontractors
- Items and Inventory: your transport services, plus stock if you keep any
- Banking and General Ledger: bank accounts, payments, journals, multi-currency and financial reports
- Dashboards and reports: overdue invoices, aged customer analysis, top customers, VAT/tax reports and more
Built for how transporters invoice
1
One-click invoicing from the shipment
Once the load is priced and the POD is attached, click Invoice on the Shipments page. The invoice is created in the accounting system with the right customer, service and price, with no retyping.
2
Invoice and POD emailed together
Send the invoice and the proof of delivery to your customer in one email. They have everything they need to approve payment, which means fewer queries and faster payment.
3
Fuel surcharge as a separate invoice line
worxTMS works out your fuel surcharge from your fuel prices and can add it as its own line on the invoice, for customers who want to see it separately.
4
Purchase order numbers enforced
Mark the customers who require a PO number, and worxTMS makes sure it's on the invoice, so invoices aren't rejected and payment isn't delayed.
5
Know if your trips make money
Alongside the accounts, the worxTMS Fuel & Profit Dashboard shows your cost per km, fuel usage and profit after fuel, so you can see which loads pay and price the next one properly.
Who it's for
- Small and medium transport companies and trucking businesses
- Couriers and owner-drivers who are still invoicing from Word, Excel or paper
- Logistics companies that don't want to pay for a separate accounting package
- Anyone starting a transport business who needs proper books from day one
What does it cost?
The accounting system is included free with every worxTMS subscription, with no extra licence or add-on fee. worxTMS starts from R199.99 per month, includes a 30-day free trial, has no setup fees and can be cancelled anytime. For that, you get transport management, live tracking, online waybills, PODs, fuel management and accounting in one system.
Already use Xero or QuickBooks Online? No problem. worxTMS also connects to both, so you can keep your existing accounting system and still invoice your shipments in one click.
How to get started
1
Start your free worxTMS trial
Register at worxtms.com. There are no setup fees, and you can cancel anytime.
2
Connect FrontAccounting
Go to Integration → Front Accounting and click Connect. worxTMS creates your accounting system for you, and a FrontAcc menu appears with no separate login.
3
Add your customers and services, then invoice
Add your customers and services, then invoice your first delivered load. The FrontAccounting Integration guide in our knowledge base walks you through every step.
Frequently asked questions
Is the accounting software really free?
Yes. It's included with your worxTMS subscription at no extra cost. You only pay for worxTMS itself.
Do I need to install anything?
No. worxTMS hosts the accounting system for you, and you open it from the FrontAcc menu in your web browser.
Does it handle VAT?
Yes. You set up your VAT rates, choose which customers and services are taxable, and run a tax report for your VAT returns.
Can my accountant use it?
Yes. FrontAccounting is a full double-entry accounting system with a general ledger, journals and financial reports.
Can I use worxTMS without accounting?
Yes. worxTMS works without any accounting integration, so you can add accounting whenever you're ready.
✓ Run your loads and your books in one place
Start your 30-day free trial of worxTMS and get free accounting software built for transport companies.
Transport management and accounting, one system, one price.