Fuel Logging, Consumption Tracking, and Fuel Surcharge Calculations for Transport & Logistics | iShiply.com

Fuel

Add fuel entries manually or pull odometer readings from GPS for accurate, per-vehicle tracking. Ensure clean logs, fuel efficiency, and precise cost control.

Watch: Add Fuel Entries Walkthrough

Need help? Watch this walkthrough for step-by-step guidance on adding fuel entries in your fleet.
Add Fuel Entry

Add Fuel Fields

  • Date: Auto-fills to today or selectable from calendar.
  • Vehicle: Select from fleet list.
  • Odometer: Manually entered or GPS-imported (Traccar supported).
  • Oil Added: Optional Yes/No toggle.
  • Litres/Gallons: Enter actual fuel volume added.

Workflow: Add Fuel

  • Enter each refuel manually or import via GPS.
  • Tracks litres per odometer to calculate L/km or MPG.
  • Supports oil change tracking and service planning.
  • Feeds directly into vehicle logs and reporting.

Pro Tips

  • Always log your fuel immediately after filling up.
  • Use the odometer field for fuel efficiency calculations.
  • Track oil changes in parallel with fuel to monitor wear.

FAQ – Add Fuel

  • Do I need GPS?
    No, GPS is optional. Manual works just fine.
  • Can I track oil?
    Yes, toggle oil added per refill.
  • Are all units supported?
    Yes, km/miles and liters/gallons are supported.

Track your historical fuel entries by vehicle, see trends, calculate average usage, and export your full log history for reporting or auditing.

Watch: Fuel History Overview

Need help? Watch this walkthrough for reviewing and exporting historical fuel entries.
Fuel History View

Fuel History Features

  • Date & Odometer Logs: Easily view, edit, or delete fuel records.
  • Fuel Volume: Track litres filled, oil added, and distances traveled.
  • V/dist Average: Auto-calculated fuel consumption for each vehicle.
  • Export Logs: Download fuel reports for accounts or compliance.

Workflow: Fuel History

  • Every fuel entry appears here by vehicle and date.
  • Average consumption (V/dist) is displayed at the top.
  • Track driving efficiency and vehicle performance over time.
  • Edit or remove old logs with full control and traceability.

Pro Tips

  • Use average V/dist to compare fleet efficiency.
  • Flag high consumption entries for inspection.
  • Keep logs clean — delete duplicate entries as needed.

FAQ – Fuel History

  • Can I delete or edit fuel entries?
    Yes, with admin rights.
  • Does the system calculate averages?
    Yes, automatically per vehicle.
  • Can I export my logs?
    Yes, for use in Excel or PDF formats.

Use the fuel surcharge manager to auto-calculate transport surcharges based on rising fuel costs and pre-defined fuel factors.

Watch: Fuel Surcharge Manager

Need help? Watch this walkthrough for configuring fuel surcharge settings in worxTMS.
Fuel Price and Surcharge

Fuel Surcharge Settings

  • Fuel Factor %: Percentage used to calculate surcharge.
  • Reference Price: Set baseline fuel price per liter.
  • Actual Price: Enter current pump price to auto-calculate surcharge.
  • Suggested vs Actual: Compare manually adjusted vs system-generated rates.

Workflow: Fuel Factor

  • Enter reference and actual fuel prices.
  • Apply your fuel factor percentage.
  • System calculates surcharge automatically per job.
  • Surcharge is shown on rate sheets and quotes.

Pro Tips

  • Update fuel price weekly for accurate billing.
  • Keep a fixed reference price for long-term contracts.
  • Use suggested vs actual to spot pricing strategy changes.

FAQ – Fuel Surcharge

  • What is fuel factor?
    A % used to calculate surcharge based on price difference.
  • Can I adjust the surcharge manually?
    Yes, you can override suggested rates.
  • Is the surcharge applied to every job?
    Yes, unless disabled in your settings.