Fuel Logging, Consumption Tracking, and Fuel Surcharge Calculations for Transport & Logistics | iShiply.com

Fuel

Add fuel entries manually or pull odometer readings from GPS for accurate, per-vehicle tracking. Ensure clean logs, fuel efficiency, and precise cost control.

Add Fuel Entry

Add Fuel Fields

  • Date: Auto-fills to today or selectable from calendar.
  • Vehicle: Select from fleet list.
  • Odometer: Manually entered or GPS-imported (Traccar supported).
  • Oil Added: Optional Yes/No toggle.
  • Litres/Gallons: Enter actual fuel volume added.

Workflow: Add Fuel

  • Enter each refuel manually or import via GPS.
  • Tracks litres per odometer to calculate L/km or MPG.
  • Supports oil change tracking and service planning.
  • Feeds directly into vehicle logs and reporting.

Pro Tips

  • Always log your fuel immediately after filling up.
  • Use the odometer field for fuel efficiency calculations.
  • Track oil changes in parallel with fuel to monitor wear.

FAQ – Add Fuel

  • Do I need GPS?
    No, GPS is optional. Manual works just fine.
  • Can I track oil?
    Yes, toggle oil added per refill.
  • Are all units supported?
    Yes, km/miles and liters/gallons are supported.

Track your historical fuel entries by vehicle, see trends, calculate average usage, and export your full log history for reporting or auditing.

Fuel History View

Fuel History Features

  • Date & Odometer Logs: Easily view, edit, or delete fuel records.
  • Fuel Volume: Track litres filled, oil added, and distances traveled.
  • L/km Average: Auto-calculated fuel consumption for each vehicle.
  • Export Logs: Download fuel reports for accounts or compliance.

Workflow: Fuel History

  • Every fuel entry appears here by vehicle and date.
  • Average consumption (L/km) is displayed at the top.
  • Track driving efficiency and vehicle performance over time.
  • Edit or remove old logs with full control and traceability.

Pro Tips

  • Use average L/km to compare fleet efficiency.
  • Flag high consumption entries for inspection.
  • Keep logs clean — delete duplicate entries as needed.

FAQ – Fuel History

  • Can I delete or edit fuel entries?
    Yes, with admin rights.
  • Does the system calculate averages?
    Yes, automatically per vehicle.
  • Can I export my logs?
    Yes, for use in Excel or PDF formats.

Use the fuel surcharge manager to auto-calculate transport surcharges based on rising fuel costs and pre-defined fuel factors.

Fuel Price and Surcharge

Fuel Surcharge Settings

  • Fuel Factor %: Percentage used to calculate surcharge.
  • Reference Price: Set baseline fuel price per liter.
  • Actual Price: Enter current pump price to auto-calculate surcharge.
  • Suggested vs Actual: Compare manually adjusted vs system-generated rates.

Workflow: Fuel Factor

  • Enter reference and actual fuel prices.
  • Apply your fuel factor percentage.
  • System calculates surcharge automatically per job.
  • Surcharge is shown on rate sheets and quotes.

Pro Tips

  • Update fuel price weekly for accurate billing.
  • Keep a fixed reference price for long-term contracts.
  • Use suggested vs actual to spot pricing strategy changes.

FAQ – Fuel Surcharge

  • What is fuel factor?
    A % used to calculate surcharge based on price difference.
  • Can I adjust the surcharge manually?
    Yes, you can override suggested rates.
  • Is the surcharge applied to every job?
    Yes, unless disabled in your settings.