Setup Your worxTMS Account & Tracking System – Transport Management Software

Setting Up Your worxTMS Transport Management System

Follow these steps to create your worxTMS account, connect your tracking system, and start monitoring your vehicles. ⚠️ You will need to log in twice — once to worxTMS and once more to the Tracking System.

💡 Don’t be intimidated by the detailed setup instructions — the process is actually very simple. We’ve shown every step in detail to make it easy for even those with minimal computer experience.

💡 Very Important: Customers, Suppliers/Carriers, Services, Vehicles, and Drivers are all managed within your accounting system. worxTMS integrates with your system, so these records will sync automatically. We will Setup the worxTMS system first then get to the Accounting Integrations!

🖥️ Pro Tip: Open this guide on another screen or on your mobile device so you can tick the checkboxes as you complete each step. This ensures you follow every step correctly and don’t miss anything.

Step 1: Create Your worxTMS Account

  • Go to worxTMS.com and click Register.
  • Enter your Name, Username, a Strong Password, Confirm it and your Valid Email Address, then click "Register".
  • Check your email inbox for an activation message. If you don’t see it, look in your Spam or Junk folder. Open the email and click the activation link to confirm your account.
  • Once confirmed, you can log in to your new worxTMS account.

Step 2: Register & Log In to the Tracking System

  • From your worxTMS account, on the Top Menu Click "Tracking" to open the Tracking System.
  • ⚠️ First-time users must Register in the Tracking System. Click the green "Register" link, then enter your Name, Email, and Password. For convenience, use the same email and password as your worxTMS account — this keeps things simple.
  • Log in immediately after registration. (there will be no email activation)
  • 💡 You will see another Login Popup after logging in. You must enter the same email and password you just registered with — this is required for authentication. (if not, then ignore this step)
  • Once completed, the Tracking System will remember your login, and future access via the worxTMS Tracking section will be seamless.

ℹ️ Note: We will still automate Steps 1 and 2 in the future, but for now, this is the manual process.

Step 3: Add Tracking Devices (Traccar Client App)

📱 On the Driver’s Mobile Devices or Any Mobile Devices you want to track live!

  • Download and install the Traccar Client app:
  • During installation, follow all prompts and allow the requested permissions — this may include:
    • Background location usage
    • Unrestricted battery usage / ignore battery optimizations
    • Any other permissions the app asks for to function correctly
  • 💡 Why this is important: Modern smartphones aggressively manage battery and background apps. If these permissions are not allowed, the Traccar Client app may be automatically killed or restricted, causing tracking to stop. Allowing all prompts ensures continuous live updates, accurate reporting, and reliable tracking even when the screen is off.
  • Open the app and go to Settings, then "Click" Change Settings!
  • Enter the Recommended Settings:
    • Device Identifier: Leave default (unique ID generated automatically but can be changed if needed but the two must match)
    • Server URL: https://worxtms.net (HTTPS is very important)
    • Location Accuracy: Highest
    • Distance: 100
    • Interval: 30 seconds
    • Angle: 12
    • Stationary Heartbeat: 300 seconds
    • Fastest Interval (Advanced): 30
  • Make sure all toggle switches in the Advanced Settings section are turned ON.
  • Click "Send Location" just to ensure data is being sent.

💻 Now Back to the Website (Tracking System inside worxTMS)

  • Log in (if not) to your worxTMS account and go to the Tracking section on the Top Menu.
  • Look at the top of the left-hand side menu — click the ➕ (plus) button to start adding a device.
  • Fill in the form:
    • Name: Enter the Driver’s Name if using a Mobile App, or the Vehicle Registration if using a Dedicated In-Vehicle Tracking Device.
    • Identifier: Enter the Device Identifier exactly as shown in the Traccar Client app.
  • Click Save.
  • The device will appear on the map once the driver has clicked "Send Location" in the mobile app. Wait a few seconds for live updates to start.

💡 Troubleshooting: If the device does not appear:
– Make sure the Traccar Client app is ON.
– Ensure GPS and mobile data are enabled.
– Confirm the Device Identifier matches exactly.
– Make sure the driver has pressed "Send Location".
– Check that the Server URL is set to https://worxtms.net (HTTPS is required).

⚠️ Note: You can also use dedicated in-vehicle GPS trackers. These have their own unique identifiers and can be added in the same way via the Devices tab. They are more reliable for long-term tracking since they don’t rely on a phone battery.

Step 4: Get Your Tracking Token

  • Still inside the Tracking System, at the bottom of the page click the Settings option ⚙️.
  • In the middle of the Settings page, click the small 🔄 icon to Generate a Brand New Tracking Token.
  • Once the Token is Generated, tap the 📑 icon to Copy it to your Clipboard or highlight and Copy it manually.
  • Keep this Token handy — in the next step, we’ll Paste it into the worxTMS "Settings" page to Complete the Setup.

Step 5: Configure worxTMS Settings

  • Back in your worxTMS account, on the Top Menu click the "Settings" link.
  • Use the field above the Map to Search for your address (just like Google Maps). Once selected, most of the address fields will auto-fill for you.
  • Complete all the remaining Required Fields.
  • Scroll to the Bottom and Paste the Tracking Token you Copied earlier into the Traccar Token field.
  • Click Save to Apply your Settings. 🚀 Now your Vehicles / Drivers will be visible on your Shipments page.

Step 6: (Optional) Save Important Addresses

  • Click the "Address" link on the Top Menu to open your saved addresses page.
  • Use the "Search Address" field above the Map to look up locations by company name or street address, just like in Google. The system will auto-fill the fields it can.
  • Search and Save your Regular or Important Addresses — the places you visit frequently. This makes creating shipments faster and reduces typing errors.
  • 💡 Note: When adding a shipment, there are two ways to search for addresses:
    • The "Search Address" field above the map searches Google Maps for any location.
    • The "Company" field below the map searches your saved addresses in the address book.

Step 7: Integrate Your Accounting System

  • Go to the "Integration" link on the Top Menu.
  • Select your accounting system from the available options.
  • Click the "Connect" button. You will notice a small video icon — watch it to see the changes you need to make within your accounting system so worxTMS can read the necessary data.
  • Follow the on-screen prompts to authorize the connection between worxTMS and your accounting software.
  • Once completed, check that Customers, Suppliers/Carriers, Vehicles, and Drivers are syncing correctly.
  • 💡 Note: After integration, any new records added in your accounting system will automatically appear in worxTMS.