Setup Your worxTMS Account & Tracking System – Transport Management Software

Setting Up Your worxTMS Transport Management System

Follow these steps to create your worxTMS account, connect your tracking system, and start monitoring your vehicles.

💡 Very Important: Customers, Suppliers/Carriers, Services, Vehicles, and Drivers are all managed within your accounting system. worxTMS integrates with your system, so these records will sync automatically. We will Setup the worxTMS system first then get to the Accounting Integrations!

🖥️ Pro Tip: Open this guide on another screen or on your mobile device so you can tick the checkboxes as you complete each step. This ensures you follow every step correctly and don’t miss anything.

Step 1: Create Your worxTMS Account

  • Go to worxTMS.com and click Register.
  • Enter your Name, Username, a Strong Password, Confirm it and your Valid Email Address, then click "Register".
  • Check your email inbox for an activation message. If you don’t see it, look in your Spam or Junk folder. Open the email and click the activation link to confirm your account.
  • Once confirmed, you can log in to your new worxTMS account.

Step 2: Activate & Log In to the Tracking System

  • From your worxTMS account, on the Top Menu, click "Tracking" to open the Tracking System.
  • Click the "Activate" button — your account will be automatically created and activated.
  • Then click the "Login" button to access your Tracking Dashboard.

Step 3: Add Tracking Devices (Traccar Client App)

📱 On the Driver’s Mobile Devices or Any Mobile Devices you want to track live!

  • Download and install the Traccar Client app:
  • During installation, follow all prompts and allow the requested permissions — this may include:
    • Background location usage
    • Unrestricted battery usage / ignore battery optimizations
    • Any other permissions the app asks for to function correctly
  • 💡 Why this is important: Modern smartphones aggressively manage battery and background apps. If these permissions are not allowed, the Traccar Client app may be automatically killed or restricted, causing tracking to stop. Allowing all prompts ensures continuous live updates, accurate reporting, and reliable tracking even when the screen is off.
  • Open the app and go to Settings, then "Click" Change Settings!
  • Enter the Recommended Settings:
    • Device Identifier: Leave default (unique ID generated automatically but can be changed if needed but the two must match)
    • Server URL: https://worxtms.net (HTTPS is very important)
    • Location Accuracy: Highest
    • Distance: 100
    • Interval: 30 seconds
    • Angle: 12
    • Stationary Heartbeat: 300 seconds
    • Fastest Interval (Advanced): 30
  • Make sure all toggle switches in the Advanced Settings section are turned ON.
  • Click "Send Location" just to ensure data is being sent.

💻 Now Back to the Website (Tracking System inside worxTMS)

  • Log in (if not) to your worxTMS account and go to the Tracking section on the Top Menu.
  • Look at the top of the left-hand side menu — click the ➕ (plus) button to start adding a device.
  • Fill in the form:
    • Name: Enter the Driver’s Name if using a Mobile App, or the Vehicle Registration if using a Dedicated In-Vehicle Tracking Device.
    • Identifier: Enter the Device Identifier exactly as shown in the Traccar Client app.
  • Click Save.
  • The device will appear on the map once the driver has clicked "Send Location" in the mobile app. Wait a few seconds for live updates to start.

💡 Troubleshooting: If the device does not appear:
– Make sure the Traccar Client app is ON.
– Ensure GPS and mobile data are enabled.
– Confirm the Device Identifier matches exactly.
– Make sure the driver has pressed "Send Location".
– Check that the Server URL is set to https://worxtms.net (HTTPS is required).

⚠️ Note: You can also use dedicated in-vehicle GPS trackers. These have their own unique identifiers and can be added in the same way via the Devices tab. They are more reliable for long-term tracking since they don’t rely on a phone battery.

Step 4: Configure worxTMS "Settings" Page!

  • In worxTMS, go to Settings on the Top Menu.
  • Use the field above the map to search your business address (auto-fills most fields).
  • Complete any remaining required fields and click Save.
  • Your devices and drivers will now display live under your Shipments page.

Finally: Integrate Your Accounting System

To complete your worxTMS setup, connect your accounting system so Customers, Suppliers/Carriers, Vehicles, and Drivers sync automatically. Choose your system below and follow the instructions:

💡 Tip: After integration, any new records added in your accounting system will automatically appear in worxTMS.